On Thursday 9 August over 70 attendees from across the State sector and ICT supply community attended the Organisation for Economic Co-operation and Development (OECD) E-Leaders Transforming Procurement Hack. We wanted to know how we can make procurement easier, inclusive and more transparent for all.
Hack Facilitator “Miramar Mike” Riversdale led the group through introductions and some interesting warm up exercises that helped highlight the make-up of our cohort. The moving, mingling and lining up in age order revealed we had a fairly equal split on gender, a good mix of government to non-government representatives and a wide range of ages from 20’s to 60+. With everyone suitably exercised, work began in earnest.
Ranking our procurement objectives
Background to what we were doing
As a member and current Chair of the OECD E-Leaders forum, New Zealand is working with others on a Procurement Playbook to help public sector organisations reform their approach, with an emphasis on greater transparency, open data and sharing platforms and components.
Hackathons were held internationally throughout 2017 to support and inform the playbook development. The OECD E-Leaders forum was pleased with what New Zealand had done and requested we concentrate on further refinement of three key plays:
Play 6: Build trusting and collaborative relationships, internally and externally.
Play 7: Share what you have with others and reuse what others have.
Play 8: Move away from specifying to regulating.
Working in groups, we reviewed the findings from last year’s hack, which had addressed "How government can better source innovation to support its digital transformation". We highlighted the submissions we felt were still current, and set aside those that had been addressed. Most groups also chose to either edit existing problem statements or create new ones.
With these problem statements fresh in our minds, we were joined by Government Digital Services Minister Clare Curran, who spoke about a new era in digital government procurement processes and previewed Marketplace, New Zealand Government’s new digital government procurement channel.
An accessible version of this video will be available shortly. Please contact us if you have any questions.
With Marketplace showcased, we were able to further refine our list of outstanding problem statements, and following some good debate from the floor we came up with our ‘Most Wanted’ list. Now it was time to split up into 8 new teams, and work on our one big idea.
The problems we looked at and the solutions we pitched
Idea: Agencies are solving (or not) the same issues and not leveraging other agencies’ solutions.
Idea: Decision making can be cumbersome, political and high profile (global stage). Some decision makers may be risk averse and decisions are difficult to teach and achieve buy in. Society needs confidence in the decision making and needs being met more rapidly and the flexibility to adjust to change