Information Group terms of reference
The terms of reference define the group’s purpose, role, objectives, responsibilities, critical success factors, governance, meetings, members, attendance and relationship to other groups.
There have been some changes to the group since these terms were developed in 2015.
Updated terms of reference will be developed in 2020.
Information Group: Terms of Reference
To support ICT functional leadership as a lever for system transformation, with particular focus on All of Government leadership so that information is managed as an asset across the system and the power and value of information is realised.
To identify and provide advice on the challenges and opportunities to drive higher value from the information held by Government, through:
- Stewardship of the system – through tackling persistent system issues such as inconsistencies in the legislative and policy framework, interoperability and security, data quality, capability to manage and use data/information, increasing public trust and confidence in Government’s ability to manage information well
- Collective impact – through collectively understanding the dependencies that exist in the information space and supporting high impact data and information initiatives, including advising on:
- the priority and sequencing of initiatives/investments
- on the overall shape and scope of the portfolio
- Customer centricity – through supporting agencies to work across boundaries to enhance the use of information to enable innovative customer-centric service delivery
- Integration – through ensuring that the dependencies that exist between information, technology, investment and service are well considered and integrated in the value proposition to deliver results
The Information Group is a strategic working group to the GCIO, the ICT Strategic Leadership Group and the CE Information sub-group of the ICT Strategic Leadership Group. The Information Group’s objectives are to:
- Lead the strategy for information management for the public sector
- Provide robust review and input into the ICT strategy and direction to ensure that it captures the requirements and needs for excellent information use and management across Government
- Take a system wide view - understand the information landscape and the key linkages/connections
- Create a shared vision for All of Government Information use.
- Ensure information is well managed and securely held across the whole information life cycle
- Provide advice from a collective system perspective – challenges, risks, opportunities, priorities, value, trade-offs
- Take a whole of system view of investment in All of Government information initiatives and supply systems
- Simplify and rationalise governance arrangements in the All of Government information landscape
- Work together to agree and provide advice on the high value information initiatives/approaches/governance which will advance addressing identified problems, security and support desired benefits
- Actively discuss and debate barriers to and opportunities for improving how information is managed and used across the system and for improving public trust and confidence in the way Government manages information
- Drive progress, manage risk and remove barriers/constraints to change
- Collaborate and work with partner Groups on recommendations or proposals to the ICT Strategic Leadership Group providing an information lens on the impacts and implications at a system level.
The Information Group has general responsibilities for the following:
- To identify and implement opportunities to progress system-wide transformation
- To provide free and frank advice and insight to the ICT Strategic Leadership Group in respect of issues related to information management investment risks and opportunities
- To be advocates/champions for system level change and provide collegial support to lead change in information management practices across the system while maintaining robust proactive security arrangements
- To demonstrate how excellent information management supports improved business outcomes in their agencies
- To provide clear direction on work to be progressed on its behalf and identifying/releasing required resources.
Critical Success Factors
- Thought leadership on what ‘good’ looks like for All of Government information
- This group sets the directions for the All of Government information outcome and then works together to accomplish it
- The ‘value of information’ is embedded into how agencies work
- GCIO is part of a supportive and collaborative group which is leading the future state
The Group is sponsored by the GCIO, who retains line accountability over all aspects of the GCIO activity other than where specific governance authority has been agreed.
The Group is chaired by Colin Lynch, Deputy Government Statistician and Deputy Chief Executive, Statistics New Zealand on behalf of the GCIO.
The group will meet monthly and will be appropriately synchronised to support the ICT Strategic Leadership Group.
Some business may be conducted out of session where required.
Information Group membership comprises senior officials, nominated by the GCIO, who have a strong business interest in how information enables business outcomes.
Members are normally tier two executives.
Meeting attendance is required with delegates not permitted.
Where a member is away for a period of time, their replacement may be agreed as a substitute by the Chair. Attendance of 50% of the named members will constitute a quorum.
Relationship to other groups
ICT Partnership Framework: The Information Group is one of four working groups supporting the ICT Strategic Leadership Group which collectively constitute the ICT Partnership Framework. The Information Group will work with the other groups to provide a mutually reinforcing and connected support function. The Information Group will, through its membership, maintain an overview of those governance groups which are operating across All of Government Information to develop an overarching view of developments and progress.