Workstream 1: Overseeing payroll projects
Ministers have asked the GCDO to provide assurance that expenditure on payroll systems is warranted, payroll project risks are managed, and payroll systems are fit-for-purpose and provided at a reasonable cost.
Who and what’s involved
Public and non-public service departments and selected Crown entities are subject to the GCDO’s oversight of investment and delivery of payroll systems.
All investment and delivery of agency payroll systems, whether funded from Budget bids or baseline, is subject to the GCDO’s oversight.
The functions of a payroll solution include some or all of the following:
- time and attendance
- award interpretation
- human resources(HR)
- workforce management
- data management.
A payroll solution may also include outsourced and/or bureau services. That is, payroll-related services comprising both software functionality and a range of associated services, provided and managed ‘as-a-service’ by a supplier.
Key oversight themes
The GCDO’s oversight of payroll investments will focus on whether there is:
- alignment with, and intent to adopt, the New Zealand government’s payroll process model
- an intent to use all-of-government commercial arrangements and ensure there is value for money
- a focus on the right outcomes (e.g. addressing Holidays Act 2003 non-compliance) and acceptable mitigation of delivery risks (e.g. Holidays Act 2003 interpretations)
- a compelling driver for the investment (e.g. end-of-life versus incremental enhancement)
- sufficient capacity and capability (e.g. internal governance and external supplier)
- consideration of opportunities to work across government? (e.g. opportunities for re-use)
The GCDO’s assurance oversight expectations for payroll projects are set out in the All-of-government payroll procurement assurance framework.
The programme team will review all payroll and payroll related projects at each project assurance stage outlined in the Assurance Framework.
They will work to confirm with each agency the accuracy of the investment data it holds and then follow up with bilateral discussions about specific business cases and the status of delivery projects.
Further discussions will occur as agencies progress their investment cases and delivery.
The information collected from agencies will inform the GCDO’s advice to agencies on their investment cases and reporting to Ministers on a system-wide view of agency payroll systems.
These reports will be provided to Ministers every 6 months.