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If you work in funding, contracting or partnering

These tools help people who design or manage contracts, set up and manage funding arrangements, or develop partnering agreements apply the Data Protection and Use Policy (DPUP) in their work.

What you do

  • In terms of people’s data and information, you play a key role because it is through contract reporting, funding accountability reporting, partnering agreements, provider accreditation and in other similar areas that a lot of data and information from or about service users flows.
  • You often have a key role to play in ensuring that data or information collection, reporting or use as part of these tasks is fair, transparent, respectful and trustworthy.

Apply DPUP to your role

Depending on what you do in your role, these tools can help you apply DPUP in your work.

Understand how DPUP relates to funding, contracting or partnering

This 2-page DPUP summary outlines how funders and providers may collect and share data or information that is from or about service users, whānau and communities as part of contracting and funding.

Principles in action

Using DPUP involves engaging with the 5 Principles. These are examples of how you might apply the Principles when your role involves managing contracts, partnering with other agencies, or participating in provider accreditation.

He Tāngata

Focus on improving people’s lives — individuals, families, whānau, iwi and communities.

This Principle is upheld when you:

  • know about the ways your agency uses the information and data collected as part of contracts you oversee and are satisfied it’s ethical, culturally appropriate and beneficial
  • agree with service providers what data and information will be part of reporting, why and how it will be used to help improve wellbeing
  • avoid collecting personal information from contracted providers for contract management or accreditation purposes.

He Tāngata Principle


Respect and uphold the mana and dignity of the people, whānau, communities or groups who share their data and information.

This Principle is upheld when you:

  • include service users when designing and testing data and information collection to learn if they see it as a legitimate and respectful thing to do
  • advocate for and support community-led services, for example, Kaupapa Māori, ‘for Pacific peoples by Pacific services’ or locally led approaches.

Manaakitanga Principle

Mana Whakahaere

Empower people’s choices and enable access to and oversight of their data and information.

This Principle is upheld when you:

  • are transparent and open with service providers and service users about why and how people’s information is used
  • provide easy-to-use information to share with service users and others
  • make sure contract reporting only gathers the minimum information required.

Mana Whakahaere Principle


Act as a steward in a way that people understand and trust.

This Principle is upheld when you:

  • recognise the trust that people place in you, which comes with an obligation to care for and respect the information they have shared
  • ensure that if personal information is collected from contracted providers (for example, in relation to research), it can only be accessed by people working on the defined collection purpose.
Kaitiakitanga Principle


Work as equals to create and share valuable knowledge.

This Principle is upheld when you:

  • put in place easy-to-use reporting processes that do not create additional burdens for organisations
  • involve service providers and agree how information they provide will be reported back
  • work with other contractors or funders to reduce the collection and reporting burden for service providers and service users
  • think about the service providers’ costs and resources for managing data and information on behalf of other agencies and how these will be met
  • design outcome measures in collaboration with service providers and collaborate with providers to support research and evaluation efforts.

Mahitahitanga Principle

Change the service provider journey

This 1-page tool compares a service provider’s experience before and after applying DPUP’s advice.

Funding, contracting and partnering checklist

This checklist goes through each of the key DPUP ideas that apply to the process of setting up contracting, funding and partnering arrangements between funding organisations and service providers.

Utility links and page information

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